Accounting Associate

Morreale Communications has a fantastic opportunity for a new Accounting Associate to join our award-winning team. The Accounting Associate will work closely with the firm’s operational initiatives and will assist in ensuring operational excellence through consistent communication, collaboration, meeting deadlines, and maintaining processes. Responsibilities include but are not limited to invoicing, processing of timesheets and payroll, and Enterprise Reporting Platform (ERP).  Relevant experience in the Engineering, Architecture and Construction industry preferred. Morreale offers a great work culture, competitive benefits and a diverse array of clients.  

Founded in 2006, Morreale Communications has grown to become a leading strategic communications agency working at the intersection of business, media, policy and people. Driven by the desire to empower our clients by elevating their voices during times of change, crisis and opportunity, Morreale offers an integrated suite of solutions. Core capabilities include strategic message development, stakeholder engagement, branding and creative strategy, digital & social communications, diversity & inclusion, policy strategy and media relations. Morreale is a certified WBE/WBENC agency bringing unrivaled experience from a wide range of backgrounds to provide deep insights and counsel to our clients.

Job Responsibilities

Invoicing

  • Support the firm’s financial data and compliance by maintaining daily financial entries

  • Lead client invoicing process from start to finish to ensure accurate and timely billing

  • Manage accounts payable and accounts receivable including utilizing the firm’s accounting systems to monitor billing transactions and resolve account discrepancies

  • Update client records in the database, post payments timely, and escalate outstanding bills to Vice President of Operations & Strategic Initiatives for resolution

  • Process vendor payments

  • Provides support to Chief Financial Officer in the preparation of periodic financial statements and annual report

  • Comply with local, state, and federal government requirements

Timesheets and Payroll

  • Process employees’ paychecks by collecting payroll data, timesheets and coordinating with payroll provider, Paychex

  • Manage the firm’s timesheet process ensuring all timesheets are reviewed, approved and posted on time

  • Verify employees’ work hours and payment through Paychex and the firm’s Time and Expense software, Deltek Vantagepoint

  • Issue deductions, earnings and other statements to employees and updating payroll records regularly

  • Update payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions

  • Prepare reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages

  • Resolve payroll discrepancies and answering any employee payroll queries

  • Maintain all payroll operations according to company policies and procedures

  • Process and issue W-2 forms to employees

Enterprise Reporting Platform (ERP)

  • Support the firm’s ERP, Deltek VantagePoint, by overseeing the timesheet review process, processing expense reports, and updating employee records

  • Assist with client and/or project set up including entering contact information, contract and billing terms, and work breakdown structures

Position Qualifications

  • Strong business acumen, attention to detail, critical thinking skills, project management capabilities, and effective time management to support simultaneous projects

  • Bachelor’s degree in Business Administration is preferred, not required

  • 3 - 4 years’ experience in this capacity

  • Advanced proficiency in Microsoft Office Suite

  • Strong and professional communication; verbal and written 

  • Ability to multitask and prioritize in a fast-paced environment  

  • Self-starter with a strong sense of initiative and a can-do attitude

  • Ability to handle confidential and sensitive information with discretion   

  • Experience in the engineering, architectural and professional services preferred

  • Experience with Deltek Vantagepoint preferred 

  • Knowledge of Illinois’ cost estimate consultant services (CECS) process preferred

  • Positive attitude, organized, team player willing to support the team’s overall efforts

Commitment to Morreale Core Values

Our core values represent the beliefs, philosophies and principles that define who we are and how we do business. We are looking for a candidate who demonstrates commitment and character to upholding the Morreale Core Values in all they do.

  • Accountability: Own it and honor our commitment to others.

  • Diversity: Embrace diverse perspectives and foster a culture of inclusion.

  • Excellence: Think big. Be bold and make every action count.

  • Integrity: Be honest, respectful and trustworthy. Always do the right thing.

  • Collaboration: Stronger together. Elevate each other’s unique abilities to build on our collective strength.

Benefits

  • Medical, dental, vision and life insurance benefits

  • 401k program

  • Paid Personal Time Off

  • Paid maternity leave

  • Remote and flexible schedule options

  • Charitable giving employer-match program

Morreale Communications is an Equal Opportunity Employer  

Initially, this position will be remote, and then depending on timing could either report out of the Chicago office located in Edison Park or downtown Chicago. Must have reliable transportation and be willing to travel as needed to client offices.  

Salary is $50,000 - $65,000 (based on experience and certifications)  

To Apply

Please send a cover letter and resume to info@morrealecomm.com